Required Under-18 Volunteer Permission & Expectations Form -

Required Under-18 Volunteer Permission & Expectations Form

This is an additional form for volunteers under age 18. It does not replace the general Volunteer Application.

A parent or legal guardian must complete this form after the minor submits the general Volunteer Application.

Coastal Carolina Emmaus Community welcomes young people “butterflies” who want to serve. However, CCEC does not provide childcare or continuous one-on-one supervision. Minor volunteers must check in with their assigned chairperson, remain in their assigned service area, and follow all volunteer, supervision, and safety expectations.

Minor Volunteer Information

Minor's First and Last Name

This field is required.

Minor's Date of Birth

This field is required.

Email Address Used on the General Volunteer Application

This field is required.

Has the minor already submitted the general Volunteer Application?

The general Volunteer Application must be submitted before the minor can be scheduled to serve.

Yes

This field is required.

Parent or Legal Guardian Information

Parent/Guardian First and Last Name

This field is required.

Relationship to Minor

This field is required.

Adult's Phone Number

This field is required.

Adult's Email

This field is required.

Supervision Arrangements

Minor volunteers may serve between 7:00 a.m. and 7:00 p.m. During those hours, they must remain with their assigned volunteer area and follow the directions of the chairperson or adult overseeing that area.

To serve before 7:00 a.m., after 7:00 p.m., or stay overnight, the minor must be accompanied by their parent, legal guardian, or a parent-authorized adult chaperone approved by CCEC.

Which supervision arrangement applies? Select all that apply.

My child will serve only between 7:00 a.m. and 7:00 p.m.

I will be present and responsible for supervising my child.

Another parent-authorized adult will serve as my child’s chaperone.

This field is required.

If another adult will serve as chaperone, provide their name.

This field is required.

Chaperone's Phone Number

This field is required.

Chaperone’s relationship to the minor

This field is required.

If applicable, I authorize the adult named above to supervise my child while volunteering with CCEC.

I agree

Not applicable

Overnight Accommodations

Overnight accommodations for minors are not automatically approved. The responsible parent, legal guardian, or approved adult chaperone must also stay overnight and remain responsible for the minor. All arrangements are subject to CCEC approval, room availability, facility requirements, and any applicable lodging fees.

Is the minor requesting permission to stay overnight?

Yes, with a parent or legal guardian

Yes, with a parent-authorized adult chaperone

This field is required.

If yes, Name of the adult responsible for the minor overnight:

This field is required.

Which nights will the minor stay?

Thursday

Friday

Saturday

Minor Volunteer Expectations

Volunteering with CCEC is an opportunity to serve others. It is not a social gathering or childcare program.

Minor volunteers are expected to:

-Check in with their assigned chairperson immediately upon arrival.
-Remain in their assigned volunteer area unless given permission to leave.
-Follow directions from their chairperson, parent, guardian, or approved chaperone.
-Treat pilgrims, team members, volunteers, and facility staff respectfully.
-Respect the privacy of pilgrims and weekend activities.
-Refrain from taking or posting photographs or videos without permission.
-Use appropriate language and behavior.
-Follow all CCEC and facility safety rules.
-Ask permission before leaving the assigned volunteer area.
-Sign out with the chairperson before leaving.
-Never leave the property without the knowledge and permission of their parent, chaperone, and assigned chairperson.
-Refrain from alcohol, illegal drugs, tobacco, vaping, weapons, bullying, harassment, disruptive behavior, and unsafe conduct.

Consequences
A minor who does not follow these expectations may be redirected or removed from their volunteer assignment. The parent, guardian, or chaperone will be notified and may be required to pick up the minor immediately.

Serious or repeated violations may prevent the minor from volunteering at the remainder of the event or at future CCEC events.

Emergency Information

Emergency Contact Name

Enter someone other than the supervising adult, if possible.

This field is required.

Emergency Contact Phone Number

This field is required.

Does the minor have any allergies, medical conditions, accessibility needs, medications, or other information we should know in an emergency?

Yes

This field is required.

If yes, please explain.

This field is required.

Parent or Guardian Permission and Acknowledgment

By checking the box below, I confirm that:

– I am the parent or legal guardian of the minor named above.
– I give my child permission to volunteer with the Coastal Carolina Emmaus Community.
– I have reviewed the Minor Volunteer Expectations with my child.
– I understand that CCEC does not provide childcare or continuous one-on-one supervision.
– I accept responsibility for ensuring that my child has an appropriate supervision arrangement.
– I accept responsibility for dropping off and picking up my child within their assigned service times. I understand that my child may not be dropped off before their scheduled time or left at the facility after their service time ends unless an approved adult supervision arrangement is in place.
– I understand that my child must remain in their assigned volunteer area.
– I understand the rules regarding service hours, adult chaperones, and overnight accommodations.
– I authorize the authorized adult chaperone named above, if applicable, to supervise my child.
– I understand that CCEC must approve any chaperone or overnight arrangement.
– I understand that I may be required to pick up my child immediately if these expectations are not followed.
– I confirm that the information provided in this form is accurate.

I have read, understand, and agree to the Parent or Guardian Permission and Acknowledgment above.

This field is required.

Parent or Guardian’s Full Legal Name

Typing your full legal name confirms your permission and acknowledgment.

This field is required.

Date

This field is required.

Minor Volunteer Agreement

By checking the box below, I confirm that:

– I understand that I am volunteering to serve others.
– I have read and understand the Minor Volunteer Expectations.
– I agree to remain in my assigned volunteer area.
– I agree to follow instructions and treat others respectfully.
– I understand that my parent or guardian may be contacted and required to pick me up if I do not follow these expectations.

I have read, understand, and agree to follow the Minor Volunteer Expectations.

This field is required.

Minor Volunteer’s Full Name

The minor volunteer (not the parent or guardian) should enter their name here.

This field is required.

Date

This field is required.

Is there anything else we should know?

Please share any additional comments, questions, supervision details, or special circumstances that may help us coordinate your child’s volunteer service.